JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY Regular Board Meeting & Public Hearing
JULY 12, 2023
7:00 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.journeysendcdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT
Conference Room at Journey’s End Clubhouse 6400 Journey’s End Drive
Lake Worth, Florida 33467
REGULAR BOARD MEETING & PUBLIC HEARING
July 12, 2023
7:00 p.m.

Call to Order
Proof of Publication.	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes.
April 12, 2023 Regular Board Meeting…	,,,,Page 2
Public Hearing
Proof of Publication…	,,Page 5
Receive Public Comments on Fiscal Year 2023/2024 Proposed Budget
Consider Resolution No. 2023-02 – Adopting Fiscal Year 2023/2024 Final Budget…	Page 6
Old Business
Update Regarding Lake Easement Encroachments
New Business
Consider Resolution No. 2023-03 – Adopting Fiscal Year 2023/2024 Meeting Schedule…	Page 0
Consider Resolution No. 2023-04 – Adopting a Records Retention Policy…	Page 0
Discussion Regarding Required Ethics Training…	Page 0
Discussion Regarding Issues with Current Lake Maintenance Contract…	Page 0
Consider Superior Fence & Rail Estimate Proposal…	Page 0
Administrative Matters
Financials…	Page 0
Board Members Comments
Adjourn

Miscellaneous Notices
Published in The Palm Beach Post on June 29, 2023

Location
Palm Beach County, Florida
Notice Text
Notice of Public Hearing and Regular Board Meeting of the Journey s End Community Development District
The Board of Supervisors (the Board ) of the Journey s End Community Development District (the District ) will hold a Public Hearing and Regular Board Meeting on July 12, 2023, at 7:00 p.m., or as soon thereafter as the meeting can be heard, in the Journey s End Clubhouse located at 6400 Journey s End Drive, Lake Worth, Florida 33467.
The purpose of the Public Hearing is to receive public comment on the Fiscal Year 2023/2024 Proposed Final Budget of the District. A copy of the Budget and/or the Agenda may be obtained from the District s website or at the offices of the District Manager, 2501A Burns Road, Palm Beach Gardens, Florida 33410, during normal business hours. The purpose of the Regular Board Meeting is for the Board to consider any other business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law for community development districts. Meetings may be continued as found necessary to a time and place specified on the record.
There may be occasions when one or more Supervisors will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at these meetings should contact the District Manager at (561) 630-4922 and/or toll-free at 1-877-7374922, at least seven (7) days prior to the date of the meetings.
If any person decides to appeal any decision made with respect to any matter considered at this Public Hearing and Regular Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which the appeal is based.
Meetings may be cancelled from time to time without advertised notice. Journey s End Community
Development District www.journeysendcdd.org 06-22, 06-29/2023
Page 1

JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
APRIL 12, 2023

CALL TO ORDER

District Manager Jason Pierman called the April 12, 2023, Regular Board Meeting of the Journey’s End Community Development District (the “District”) to order at 7:03 p.m. in the Conference Room at Journey’s End Clubhouse located at 6400 Journey’s End Drive, Lake Worth, Florida 33467.

PROOF OF PUBLICATION

Mr. Pierman presented proof of publication that notice of the Regular Board Meeting had been published in the Palm Beach Post on October 25, 2022, as part of the District’s Fiscal Year 2022/2023 Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Mr. Pierman determined that the attendance of Chairman Alex Da Costa, Vice Chairman Alfred Marten and Supervisors Jeff Bates, Nancy Samuels and Glenn Siegel constituted a quorum.

Staff in attendance were: District Manager Jason Pierman of Special District Services, Inc.; and General Counsel Michael Pawelczyk of Billing, Cochran, Lyles, Mauro & Ramsey

ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
January 11, 2023, Regular Board Meeting

Mr. Pierman presented the minutes of the January 11, 2023, Regular Board Meeting and asked if there were any changes and/or additions.

There being no changes, a motion was made by Mr. Bates, seconded by Ms. Samuels and unanimously passed approving the minutes of the January 11, 2023, Regular Board Meeting, as presented.

OLD BUSINESS
Update Regarding Lake Worth Drainage District (LWDD) Canals and Fencing

Mr. Pierman explained that they were still trying to resolve the Hotwire issue and that Hotwire and LWDD had been put in touch with each other.
Page 1 of 3

Update Regarding Lake Easement Encroachments

Mr. Pierman presented a report from Ms. Brandon, which highlighted the remaining encroachments that needed to be addressed. Following discussion, Mr. Marten asked if the drain lines that were going into the lake would be allowed if they were extended. Mr. Pierman stated that he would contact Mr. Brandon and find out, and then send letters accordingly.

Discussion Regarding Lake Exhibits April 3, 2023

Mr. Da Costa noted that he wanted the pictures in the book as a record of the lake banks and stated that the grass should be growing back with proper maintenance.

Mr. Marten suggested that the District ask the HOA to send a notice to homeowners asking them to pick-up coconuts in their backyards.

NEW BUSINESS
Consider Adjustment to District Counsel Fee Structure

Mr. Pawelczyk presented the request, noting that the current rates had been in place since 2011 and that the new rates would be effective May 1, 2023. Mr. Marten noted that the increased rates were significantly below other attorneys’ rates.

A motion was made by Mr. Bates, seconded by Mr. Marten and passed unanimously approving the adjustment to the District Counsel fee structure, as presented.

Consider Resolution No. 2023-01 – Adopting a Fiscal Year 2023/2024 Proposed Budget

Resolution No. 2023-01 was presented, entitled:

RESOLUTION NO. 2023-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2023/2024; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Bates, seconded by Mr. Marten and passed unanimously adopting Resolution No. 2023-01, as presented, setting the Public Hearing for July 12, 2023.

ADMINISTRATIVE MATTERS
Financials

BOARD MEMBER COMMENTS

There were no further comments from the Board Members.

Page 2 of 3

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Bates, seconded by Mr. Siegel and unanimously passed adjourning the meeting at 7:20 p.m.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

Page 3 of 3

Miscellaneous Notices
Published in The Palm Beach Post on June 29, 2023

Location
Palm Beach County, Florida
Notice Text
Notice of Public Hearing and Regular Board Meeting of the Journey s End Community Development District
The Board of Supervisors (the Board ) of the Journey s End Community Development District (the District ) will hold a Public Hearing and Regular Board Meeting on July 12, 2023, at 7:00 p.m., or as soon thereafter as the meeting can be heard, in the Journey s End Clubhouse located at 6400 Journey s End Drive, Lake Worth, Florida 33467.
The purpose of the Public Hearing is to receive public comment on the Fiscal Year 2023/2024 Proposed Final Budget of the District. A copy of the Budget and/or the Agenda may be obtained from the District s website or at the offices of the District Manager, 2501A Burns Road, Palm Beach Gardens, Florida 33410, during normal business hours. The purpose of the Regular Board Meeting is for the Board to consider any other business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law for community development districts. Meetings may be continued as found necessary to a time and place specified on the record.
There may be occasions when one or more Supervisors will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at these meetings should contact the District Manager at (561) 630-4922 and/or toll-free at 1-877-7374922, at least seven (7) days prior to the date of the meetings.
If any person decides to appeal any decision made with respect to any matter considered at this Public Hearing and Regular Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which the appeal is based.
Meetings may be cancelled from time to time without advertised notice. Journey s End Community
Development District www.journeysendcdd.org 06-22, 06-29/2023
Page 5

RESOLUTION NO. 2023-02

A RESOLUTION OF THE JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT ADOPTING A FISCAL YEAR 2023/2024 BUDGET.

WHEREAS, the Journey’s End Community Development District (“District”) has prepared a Proposed Budget and Final Special Assessment Roll for Fiscal Year 2023/2024 and has held a duly advertised Public Hearing to receive public comments on the Proposed Budget and Final Special Assessment Roll; and,

WHEREAS, following the Public Hearing and the adoption of the Proposed Budget and Final Assessment Roll, the District is now authorized to levy non ad-valorem assessments upon the properties within the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1.	The Final Budget and Final Special Assessment Roll for Fiscal Year 2023/2024 attached hereto as Exhibit “A” is approved and adopted, and the assessments set forth therein shall be levied.

Section 2.	The Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 12th day of July, 2023.

ATTEST:	JOURNEY’S END
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Journey's End Community Development District

Final Budget For Fiscal Year 2023/2024
October 1, 2023 - September 30, 2024

CONTENTS

FINAL BUDGET

DETAILED FINAL BUDGET

DETAILED FINAL DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

FINAL BUDGET
JOURNEY'S END COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2023/2024 BUDGET	
O&M Assessments	110,686	
Other Revenues	0	
County Appraiser & Tax Collector Fee	(2,214)	
'iscounts For (arly Payments	(4,427)	
 nterest ncome	360	
		
TOTAL REVENUES	$	104,405	
		
EXPENDITURES		
Supervisor Fees	5,000	
Payroll Taxes ((mployer)	383	
 nfrastructure Maintenance	2,500	
Stormwater Maintenance	2,500	
/aNe Maintenance	20,000	
(ngineering	7,000	
Management	18,000	
Secretarial	3,000	
/egal	9,500	
Assessment Roll	5,000	
Audit Fees	4,000	
 nsurance	6,700	
/egal Advertisements	1,000	
Miscellaneous	1,175	
Postage	175	
Office Supplies	475	
'ues & Subscriptions	175	
Trustee Fee	5,100	
Website Management	1,500	
Reserve	11,222	
		
TOTAL EXPENDITURES	$	104,405	
		
EXCESS/ S+ORTFALL 	$	-	
		
Carryover From Prior Year	0	
		
NET EXCESS/ S+ORTFALL 	$	-	

General Fund Balance As Of 9/30/22	$155,028.04	
ReserYe Fund Balance As Of 9/30/22	$35,000.00	

DETAILED FINAL BUDGET
JOURNEY'S END COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2021/2022
ACTUAL	
FISCAL YEAR 2022/2023
BUDGET	
FISCAL YEAR 2023/2024
BUDGET	

COMMENTS	
O&M Assessments	148,593	110,686	110,686	Expenditures Less nterest & Carryover/.94	
Other Revenues	0	0	0		
County Appraiser & Tax Collector Fee	(2,331)	(2,214)	(2,214)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(5,488)	(4,427)	(4,427)	Four Percent Of Total Assessment Roll	
 nterest ncome	52	300	360	 nterest ProMected At $30 Per Month	
					
TOTAL REVENUES	$	140,826	$	104,345	$	104,405		
					
EXPENDITURES					
Supervisor Fees	2,200	5,000	5,000	Supervisor Fees	
Payroll Taxes (Employer)	168	383	383	Supervisor Fees 7.65 	
 nfrastructure Maintenance	0	2,500	2,500	 nfrastructure Maintenance	
Stormwater Maintenance	0	2,500	2,500	Stormwater Maintenance	
LaNe Maintenance	18,760	20,000	20,000	No Change From 2022/2023 Budget	
Engineering	6,996	7,000	7,000	No Change From 2022/2023 Budget	
Management	18,000	18,000	18,000	As Per Contract	
Secretarial	3,000	3,000	3,000	No Change From 2022/2023 Budget	
Legal	7,136	9,500	9,500	No Change From 2022/2023 Budget	
Assessment Roll	5,000	5,000	5,000	As Per Contract	
Audit Fees	3,800	3,900	4,000	Accepted Amount For 2022/2023 Audit	
 nsurance	5,706	6,100	6,700	Fiscal Year Expenditure Was $6,134	
Legal Advertisements	850	1,050	1,000	$50 Decrease From 2022/2023 Budget	
Miscellaneous	978	1,200	1,175	$25 Decrease From 2022/2023 Budget	
Postage	112	200	175	$25 Decrease From 2022/2023 Budget	
Office Supplies	348	500	475	$25 Decrease From 2022/2023 Budget	
Dues & Subscriptions	175	175	175	No Change From 2022/2023 Budget	
Trustee Fee	5,100	5,100	5,100	No Change From 2022/2023 Budget	
Website Management	1,500	1,500	1,500	No Change From 2022/2023 Budget	
Reserve	350,000	11,737	11,222	Reserve	
					
TOTAL EXPENDITURES	$	429,829	$	104,345	$	104,405		
					
EXCESS/ (SHORTFALL)	$	(289,003)	$	-	$	-		
					
Carryover From Prior Year	0	0	0	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	(289,003)	$	-	$	-		

General Fund Balance As Of 9/30/22	$155,028.04	
Reserve Fund Balance As Of 9/30/22	$35,000.00	

DETAILED FINAL DEBT SERVICE FUND BUDGET
JOURNEY'S END COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	FISCAL YEAR 2021/2022 ACTUAL	FISCAL YEAR 2022/2023 BUDGET	FISCAL YEAR 2023/2024 BUDGET	

COMMENTS	

 nterest ncome	
619	
10	
0	
ProMected nterest For 2023/2024	

NA9 Tax Collection	
184,775	
110,079	
110,079	

8pdated Yearly Maximum Debt Assessment	

Redemption Transfer	
350,000	
0	
0		

Prepaid Bond Collection	
5,771	
0	
0		

Total Revenues	
$	541,165	
$	110,089	
$	110,079		

EXPENDITURES					

Principal Payments	
140,000	
85,000	
90,000	
Principal Payment Due n 2024	

 nterest Payments	
50,093	
24,296	
20,079	
 nterest Payments Due n 2024	

Bond Redemption	
0	
793	
0	
Estimated Excess Debt Collections	

Total Expenditures	
$	190,093	
$	110,089	
$	110,079		

Excess/ (Shortfall)	
$	351,072	
$	-	
$	-		

$428,738.74

Debt Service Fund Balance As Of 9/30/22

Series 2008 Refunding Bonds Information
Original Par Amount =	$2,300,000	Annual Principal Payments Due =	May 1st	
 nterest Rate =	4.82%	Annual nterest Payments Due =	May 1st & November 1st	
 ssue Date =	August 2008			
Maturity Date =	May 2028	Note $350,000 Extraordinary Principal Payment Was	
		Made On November 1, 2022.	
Par Amount As Of 1/1/23 =	$540,000		

Journey's End Community Development District Assessment Comparison

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2020/2021	2021/2022	2022/2023	2023/2024	
 Assessment* 	 Assessment* 	 Assessment* 	Projected Assessment*	

Administrative For Sixty Five Foot Lots	
$	314.45	
$	314.45	
$	235.00	
$	
235.00	
Debt For Sixty Five Foot Lots	$	390.00	$	390.00	$	240.00	$	240.00	
Total	$	704.45	$	704.45	$	475.00	$	475.00	

Administrative For Seventy Five Foot Lots	
$	314.45	
$	314.45	
$	235.00	
$	235.00	
Debt For Seventy Five Foot Lots	$	450.00	$	450.00	$	275.00	$	275.00	
Total	$	764.45	$	764.45	$	510.00	$	510.00	

* Assessments nclude the Following	 4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee

Community nformation	

Sixty Five Foot Lots	300	
Seventy Five Foot Homes			171		
Total Units	471	

Sixty Five Foot Lots nformation	

Total Units	300	
Prepayments			3		
Billed For Debt	297	

Seventy Five Foot Lots nformation	

Total Units	171	
Prepayments			3		
Billed For Debt	168	

RESOLUTION NO. 2023-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2023/2024 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Journey’s End Community Development District ("District") to establish a regular meeting schedule for fiscal year 2023/2024; and

WHEREAS, the Board of Supervisors of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2023/2024 which is attached hereto and made a part hereof as Exhibit “A”.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:

Section 1.   The above recitals are hereby adopted.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2023/2024 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.

PASSED, ADOPTED and EFFECTIVE this 12th day of July, 2023.

ATTEST:	JOURNEY’S END
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE

NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Journey’s End Community Development District will hold Regular Meetings at 7:00 p.m. in the Conference Room at Journey’s End Clubhouse, 6400 Journey’s End Drive, Lake Worth, Florida 33467, on the following dates:

November 8, 2023
January 10, 2024
April 10, 2024
June 12, 2024
July 10, 2024
September 11, 2024

The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District’s website or by contacting the District Manager at (561) 630-4922 and/or toll free at 1-877-737-4922.

One or more Supervisors may participate by telephone; therefore, at the location of these meetings there will be a speaker telephone present so that interested persons can attend the meetings at the above location and be fully informed of the discussions taking place either in person or by telephone communication. Meetings may be continued as found necessary to a time and place specified on the record.

If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.

In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.

Meetings may be cancelled from time to time without advertised notice.

JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT

www.journeysendcdd.org

PUBLISH: THE PALM BEACH POST

RESOLUTION 2023-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT PROVIDING FOR THE APPOINTMENT OF A RECORDS MANAGEMENT LIAISON OFFICER; PROVIDING THE DUTIES OF THE RECORDS MANAGEMENT LIAISON OFFICER; ADOPTING A RECORDS RETENTION POLICY; DETERMINING THE ELECTRONIC RECORD TO BE THE OFFICIAL RECORD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

Whereas, the Journey’s End Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

Whereas, Chapter 190, Florida Statutes, authorizes the District to adopt rules to govern the administration of the District and to adopt resolutions as may be necessary for the conduct of District business; and

Whereas, Section 257.36(5), Florida Statutes, requires the District to establish and maintain an active and continuing program for the economical and efficient management of records and to provide for the appointment of a records management liaison officer (“Records Management Liaison Officer”); and

Whereas, the District desires for the Records Management Liaison Officer to be an employee of the District or an employee of the District Manager; and

Whereas, the District desires to authorize the District’s records custodian to appoint a Records Management Liaison Officer, which may or may not be the District’s records custodian; and

Whereas, the District desires to prescribe duties of the Records Management Liaison Officer and provide for the assignment of additional duties; and

Whereas, the District’s Board of Supervisors (“Board”) finds that it is in the best interests of the District to adopt by resolution a records retention policy (the “Records Retention Policy”) for immediate use and application.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT, THAT:

SECTION 1. The District hereby authorizes the District’s records custodian to appoint a Records Management Liaison Officer and report such appointment to the appropriate State of Florida agencies. A Records Management Liaison Officer shall be an employee of the District or the District Manager. The Board, and the District’s records custodian, shall each have the individual power to remove the Records Management

Liaison Officer at any time for any reason. Immediately following the removal or resignation of a Records Management Liaison Officer, the District’s records custodian shall appoint a replacement Records Management Liaison Officer.

SECTION 2.  The duties of the Records Management Liaison Officer shall include the following:

Serve as the District’s contact with the Florida Department of State, State Library and Archives of Florida;

Coordinate the District’s records inventory;

Maintain records retention and disposition forms;

Coordinate District records management training;

Develop records management procedures consistent with the Records Retention Policy, as amended as provided herein;

Participate in the development of the District’s development of electronic record keeping systems;

Submit annual compliance statements;

Work with the Florida Department of State, State Library and Archives of Florida to establish individual retention schedules for the District, from time to time and as may be necessary; and

Such other duties as may be assigned by the Board or the District’s records custodian in the future.

SECTION 3. The District hereby adopts as its Records Retention Policy the applicable provisions of Section 257.36(5), Florida Statutes, the rules adopted by the Division of Library and Information Services of the Department of State (“Division”) pursuant to Section 257.36, Florida Statutes, and the General Records Schedules established by the Division. However, the District will retain certain records longer than required by the General Records Schedules established by the Division as set forth in Exhibit A. To the extent the above statute, rules or schedules are amended or supplemented in the future, the District’s Records Retention Policy shall automatically incorporate such amendment or supplement provided that such automatic amendment shall not reduce the retention times set forth in Exhibit A. The Records Retention Policy shall remain in full force and effect until such time as the Board amends the Policy.

SECTION 4. In accordance with section 668.50, Florida Statutes, and section 119.01, Florida Statutes, the Board finds that the electronic record shall be considered the official record and any paper originals are hereby duplicates which may be disposed of unless required to be preserved by any applicable statute, rule or ordinance.

SECTION 5.  If any provision of this resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 6. This Resolution shall become effective upon its passage; shall replace, supplant, and supersede any prior policy or resolution of the District regarding records retention; and shall remain in effect unless rescinded or repealed.

Passed and Adopted at a meeting of the District Board of Supervisors, this 12th day of July, 2023.

ATTEST:	JOURNEY’S END COMMUNITY DEVELOPMENT DISTRICT

Print name: 		Print name: 	 Secretary / Assistant Secretary			Chairperson, Board of Supervisors

Exhibit A:	Amendments to General Records Schedules Established by the Division

Exhibit A

Amendments to General Records Schedules established by the Division

ADVERTISEMENTS: LEGAL (Item #25)
The District shall retain mailed and published legal advertisements, and corresponding affidavits, relating to proceedings under uniform method of collection of debt assessments permanently. The District shall retain mailed and published legal advertisements, and corresponding affidavits, relating to the levy of assessments securing bonds for five (5) fiscal years provided applicable audits have been released, or until three (3) calendar years after related bonds are redeemed, whichever is later.

AUDITS: INDEPENDENT (Item #56)
The District shall retain the record copy of independent audits for ten (10) fiscal years or until three (3) calendar years after all related bonds are redeemed, whichever is later.

DISBURSEMENT RECORDS: DETAIL (Item #340)
The District shall retain the record copy of disbursement records relating to the use of bonds for five (5) fiscal years provided applicable audits have been released or until three (3) calendar years after related bonds are redeemed, whichever is later.

DISBURSEMENT RECORDS: SUMMARY (Item #341)
The District shall retain the record copy of disbursement records relating to the use of bonds for ten (10) fiscal years provided applicable audits have been released or until three (3) calendar years after related bonds are redeemed, whichever is later.

FINANCIAL REPORTS: LOCAL GOVERNMENT ANNUAL REPORTS (Item #107)
The District shall retain the record copy of disbursement records relating to the use of bonds for ten (10) fiscal years provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later.

INCIDENT REPORT FILES (Item #241)
The District shall retain incident reports for five (5) anniversary years from the date of the incident.

MINUTES: OFFICIAL MEETINGS (PRELIMINARY/AUDIO RECORDINGS/VIDEO RECORDINGS
(Item #4)
The District shall retain audio recordings of board of supervisor meetings for five (5) calendar years after adoption of the official minutes.

PROJECT FILES: CAPITAL IMPROVEMENT (Item #136)
The District shall retain the record copy of project files for projects funded with bonds for ten (10) fiscal years after completion of the project provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later.

REAL PROPERTY RECORDS: CONDEMNATION/DEMOLITION (Item #364)
The District shall retain the record copy of project files for condemnation/demolition projects funded with bonds for five (5) anniversary years after final action or until three (3) calendar years after all related bonds are redeemed, whichever is later. The record copy of deeds and easements shall be kept permanently.

REAL PROPERTY RECORDS: PROPERTY ACQUIRED (Item #172)
The District shall retain the record copy of documents related to property acquisitions funded with bonds for three (3) fiscal years after final disposition of the property provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later. The record copy of deeds and easements shall be kept permanently.

MEMORANDUM

TO:	District Manager

FROM:	Billing, Cochran, Lyles, Mauro & Ramsey, P.A. District Counsel

DATE:	June 6, 2023

RE:	Required Ethics Training

On May 24, 2023, the Governor signed CS/HB 199 into law as Chapter 2023-121, Laws of Florida. Section 112.3142, Florida Statutes, requires that specified constitutional officers, elected municipal officers, and commissioners complete four (4) hours of ethics training annually. This requirement is noted on page 1 of the Form 1, Statement of Financial Interests. This legislation provides that beginning January 1, 2024, elected and appointed commissioners of community redevelopment agencies and local officers of independent special districts are now required to complete four (4) hours of ethics training annually. The training must address, at a minimum, s. 8, Art. II of the Florida Constitution (ethics for public officers and financial disclosure), the Code of Ethics for Public Officers and Employees, and the Florida Public Records Law and Open Meetings laws. The legislation specifically provides that this training requirement may be satisfied by completing a continuing legal education class or other continuing professional education class or seminar if the required subject matter is covered therein.

For current supervisors and officers, it is recommended that this training requirement be completed by July 1, 2024, so that the supervisor or officer can verify compliance with the required training on his or her Form 1, Statement of Financial Interests (2023). Elected local officers of independent special districts that assume office on or before March 31st must complete annual ethics training by December 31st of the year the term begins; however, if the term starts after March 31st, the officer is not required to complete the required ethics training until December 31st of the following year. The Legislature intends for those elected officers to receive the required training as close as possible to the date that he or she assumes office. The chart below can be used as a reference:

Date elected or appointed	Annual Training Completed By	
Current Officer/Supervisor	December 31, 2024 (recommend completion by
July 1, 2024)	
January 1 – March 31, 2024	December 31, 2024	
April 1 – December 31, 2024	December 31, 2025	

The legislation also amends Section 112.313(a), Florida Statutes, clarifying the conflicts exception for public officers or employees of water control districts (Chapter 298, Florida Statutes)

or a special tax districts created by general (i.e. community development districts) or special law and which is limited specifically to constructing, maintaining, managing, and financing improvements in the land area over which the district has jurisdiction. Employment with or entering into a contractual relationship with a business entity is not prohibited and is not deemed a conflict per se; however, conduct by such officer or employee that is prohibited by or otherwise frustrates the intent of Section 112.313(7), Florida Statutes, including conduct that violates subsections (6) (misuse of public position) and (8) (disclosure of information not otherwise available to the public for personal benefit) thereof is deemed an impermissible conflict of interest.

For convenience, we have included a copy of the legislation referenced in this memorandum. We request that you include this memorandum as part of the agenda packages for upcoming meetings of the governing boards of those special districts in which you serve as the District Manager and this firm serves as District Counsel. You can expect our traditional legislative memorandum in the coming weeks, where we will summarize other legislation from the 2023 Legislative Session relevant to special districts.

CHAPTER 2023-121

Committee Substitute for House Bill No. 199

An act relating to ethics requirements for officers and employees of special tax districts; amending s. 112.313, F.S.; specifying that certain conduct by certain public officers and employees is deemed a conflict of interest; making technical changes; amending s. 112.3142, F.S.; requiring certain ethics training for elected local officers of independent special districts beginning on a specified date; specifying requirements for such training; providing an effective date.

Be It Enacted by the Legislature of the State of Florida:
Section 1.	Subsection (7) of section 112.313, Florida Statutes, is amended to read:
112.313 Standards of conduct for public officers, employees of agencies, and local government attorneys.—
CONFLICTING EMPLOYMENT OR CONTRACTUAL RELATION- SHIP.—
No public officer or employee of an agency shall have or hold any employment or contractual relationship with any business entity or any agency which is subject to the regulation of, or is doing business with, an agency of which he or she is an officer or employee, excluding those organizations and their officers who, when acting in their official capacity, enter into or negotiate a collective bargaining contract with the state or any municipality, county, or other political subdivision of the state; nor shall an officer or employee of an agency have or hold any employment or contractual relationship that will create a continuing or frequently recurring conflict between his or her private interests and the performance of his or her public duties or that would impede the full and faithful discharge of his or her public duties.
When the agency referred to is that certain kind of special tax district created by general or special law and is limited specifically to constructing, maintaining, managing, and financing improvements in the land area over which the agency has jurisdiction, or when the agency has been organized pursuant to chapter 298, then employment with, or entering into a contractual relationship with, such business entity by a public officer or employee of such agency is shall not be prohibited by this subsection or be deemed a conflict per se. However, conduct by such officer or employee that is prohibited by, or otherwise frustrates the intent of, this section, including conduct that violates subsections (6) and (8), is shall be deemed a conflict of interest in violation of the standards of conduct set forth by this section.
1

Ch. 2023-121	LAWS OF FLORIDA	Ch. 2023-121

When the agency referred to is a legislative body and the regulatory power over the business entity resides in another agency, or when the regulatory power which the legislative body exercises over the business entity or agency is strictly through the enactment of laws or ordinances, then employment or a contractual relationship with such business entity by a public officer or employee of a legislative body shall not be prohibited by this subsection or be deemed a conflict.
This subsection shall not prohibit a public officer or employee from practicing in a particular profession or occupation when such practice by persons holding such public office or employment is required or permitted by law or ordinance.
Section 2. Paragraphs (d) and (e) of subsection (2) of section 112.3142, Florida Statutes, are redesignated as paragraphs (e) and (f), respectively, present paragraph (e) of that subsection is amended, and a new paragraph
(d) is added to that subsection, to read:
112.3142 Ethics training for specified constitutional officers, elected municipal officers, and commissioners of community redevelopment agen- cies, and elected local officers of independent special districts.—
(2)
(d) Beginning January 1, 2024, each elected local officer of an indepen- dent special district, as defined in s. 189.012, and each person who is appointed to fill a vacancy for an unexpired term of such elective office must complete 4 hours of ethics training each calendar year which addresses, at a minimum, s. 8, Art. II of the State Constitution, the Code of Ethics for Public Officers and Employees, and the public records and public meetings laws of this state. This requirement may be satisfied by completion of a continuing legal education class or other continuing professional education class, seminar, or presentation, if the required subject matter is covered by such class, seminar, or presentation.
(f)(e) The Legislature intends that a constitutional officer, or elected municipal officer, or elected local officer of an independent special district who is required to complete ethics training pursuant to this section receive the required training as close as possible to the date that he or she assumes office. A constitutional officer, or elected municipal officer, or elected local officer of an independent special district assuming a new office or new term of office on or before March 31 must complete the annual training on or before December 31 of the year in which the term of office began. A constitutional officer, or elected municipal officer, or elected local officer of an independent special district assuming a new office or new term of office after March 31 is not required to complete ethics training for the calendar year in which the term of office began.
Section 3.	This act shall take effect July 1, 2023.

Ch. 2023-121	LAWS OF FLORIDA	Ch. 2023-121

Approved by the Governor May 24, 2023.
Filed in Office Secretary of State May 24, 2023.

ALLSTATE DISCUSSION July 12, 2023

MEMORANDUM

To: Board of Directors, Journey's End Community Development District
From: Alex da Costa, President
Date: July 12, 2023
Subject: Allstate Lake Management

At recent meetings, the board has seen evidence that Allstate Lake Management is damaging the turf surrounding our lakes with the over spray of herbicide. The board instructed its District Manager, Jason Pierman, to contact Allstate about the matter. Through Mr. Pierman, Allstate Management replied that it would "speak to" its technician about the matter.

As the board can see from the attached exhibits, nothing has changed. Section one of the exhibits shows a series of contrasting lake views. The before photos (on the top) were taken during the week of May 14th; the after photos (on the bottom) were taken about ten days after Allstate made its maintenance visit on May 31st. The report of that visit is included for your reference in section one, as is a wide view showing the extensive damage to a long stretch of lakefront.

Allstate continues to damage the lake boundaries as it has for many years. Here's an excerpt from the minutes of our November 14, 2018 meeting:
Also present were Andy Fuhrman and Andy Roberts from Allstate Resource Management.
.
Mr. Da Costa asked why there was a ring of dead grass around the lakes. Mr. Fuhrman noted that they spray for invasives around the lakes, and they may be over spraying. He promised to check with the technician who does the work."

And another from our January 9, 2019 meeting:

Mr. Pierman provided updates from Mr. Fuhrman regarding the lakes, notably that the applicator had been instructed to spray below the average watermark .

By now it's safe to conclude that Allstate has no plans to change its practices. This is especially disturbing when one considers that Allstate is the company that we would have to contract to repair the "erosion" of those same lake banks.

At the November 2018 meeting, Mr. Fuhrman was clear that, no matter what work is done to the lakes, the integrity of the lake border depends on the vegetation that grows along that border. Suppose we decided to spend an extravagant amount of money and install the Allstate-preferred solution of using "geotubes" - a fancy term for a large, shaped sandbag.
Those geotubes would still be covered with a layer of sand and turf that would need to be maintained so as not to expose the geotubes to damaging sunlight. Now consider that Allstate estimated the cost of this "restoration" at between 1.2 and 1.4 million in 2018 dollars!

Clearly, we have a big problem. My suggestion is the following:
Write a memorandum to Allstate detailing the steps we want to have followed. I've attached a sample of such a memo. The final contents need to be board-approved.
Again contact Palm Beach Aquatics and Superior Waterway Services. Let them know about our concerns with over spraying and have them explain, in writing, how their services would avoid this issue.
Consider contacting a couple more lake management companies that service our area:
Solitude Lake Management
Future Horizons

I've included two extra sections of exhibits that give some added information you should consider. Section two has to do with a lakeshore restoration project currently underway in Lake Charleston. They are doing something quite different than what Allstate has proposed. Section three shows a homeowner-contracted installation, also in Lake Charleston, that could serve as a model for homeowners in Journey's End if they're concerned about their lakefronts. The latter has been mentioned before at our meetings, and the photos dispel some myths about the results of such an individual mitigation. I personally would be inclined to allow such installations provided we had a review process for them.

Cordially,

Alex da Costa Journey's End CDD

MEMORANDUM

To: Allstate Resource Management, Inc.
From: Board of Directors, Journey's End Community Development District
Date: July 12, 2023
Subject: Herbicide overspray of Journey's End lakes

For several years our board has noticed that your technicians have persistently over sprayed our lakefronts. We first addressed this issue with you directly at our meeting of November 14, 2018, which was attended by Andy Fuhrman and Andy Roberts. Recently, having observed a continuing pattern of damage to the shoreline, we requested that our District Manager, Jason Pierman, contact you again to remedy this problem. Through Mr. Pierman, we got assurances that Allstate would speak to the herbicide applicator.

Unfortunately, these contacts have not had any positive result. We continue to observe the same overspray issues, which have actually become more severe over time. We have photographs stretching back into early last year documenting the continuing damage, along with copies of technician reports confirming that herbicide is being applied to those areas.

Apart from being unsightly, overspray kills the turf that borders the lakes and is perhaps the primary contributor to lakefront erosion. In fact, our photographs indicate that, absent the ongoing overspray, the bordering vegetation would eventually recover and obviate the need for costly shoreline restoration projects of the sort that Allstate proposed at our 2018 meeting.

Since previous attempts have proved ineffective, we now require the following:

Allstate must immediately cease over spraying the lakes of Journey's End.
Within 60 days of the date of this letter, we require a written statement from Allstate
explaining how your company will avoid this issue in the future.

Board of Directors Journey's End CDD

Section One

Section Two

Section Three

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Financial Report For June 2023

JOURNEY'S END COMMUNITY DEVELOPMENT DISTRICT MONTHLY FINANCIAL REPORT
JUNE 2023

REVENUES	
Annual Budget
10/1/22  9/30/23	

Actual Jun 23	Year To Date Actual
10/1/22  6/30/23	
O & M Assessments	110,686	242	109,875	
Other Revenues	0	0	0	
County Appraiser & Tax Collector Fee	(2,214)	-2	-1,627	
'iscounts For (arly Payments	(4,427)	0	-4,045	
,nterest ,ncome	300	0	3,035	
				
Total Revenues	$	104,345	$	240	$	107,238	
				
EXPENDITURES				
Supervisor Fees	5,000	0	2,800	
Payroll Taxes ((mployer)	383	0	214	
,nfrastructure Maintenance	2,500	0	0	
Stormwater Maintenance	2,500	0	0	
/aNe Maintenance	20,000	1,625	14,725	
(ngineering	7,000	0	3,870	
Management	18,000	1,500	13,500	
Secretarial	3,000	250	2,250	
/egal	9,500	0	5,360	
Assessment Roll	5,000	0	0	
Audit Fees	3,900	0	3,900	
,nsurance	6,100	0	6,134	
/egal Advertisements	1,050	0	402	
Miscellaneous	1,200	26	887	
Postage	200	0	84	
Office Supplies	500	5	339	
'ues & Subscriptions	175	0	175	
Trustee Fee	5,100	0	5,100	
Website Management	1,500	125	1,125	
Reserve	11,737	0	0	
Capital Projects	0	0	0	
				
Total Expenditures	$	104,345	$	3,531	$	60,865	
				
Excess/ SKortfall 	$	 	$	 3,291 	$	46,373	
				
Carryover from Prior Year	0	0	0	
				
Net Excess/ SKortfall 	$	 	$	 3,291 	$	46,373	

Available Funds As Of 9/30/22	$	155,028.04	
Reserve Funds As Of 9/30/22	$	35,000.00	

Note: Reserve Funds For $350,000 Were Used For Bond Redemption Transfer In FY 21/22.

Bank Balance As Of 6/30/23	$	252,790.80	
Accounts Payable As Of 6/30/23	$	16,390.03	
Reserve Funds As Of 6/30/23	$	35,000.00	
Accounts Receivable As Of 6/30/23	$	 	
Available Funds As Of 6/30/23	$	201,400.77	

Journey's End Community Development District
Budget vs. Actual
October 2022 through June 2023

Oct '22 Jun 23	22/23 Budget	$ Over Budget	% of Budget
 			
Ordinary Income/Expense Income
363.100 · O & M Assessment Income	109,875.54		110,686.00		-810.46		99.27%	
363.830 · Assessment Fees	-1,627.13		-2,214.00		586.87		73.49%	
363.831 · Assessment Discounts	-4,045.16		-4,427.00		381.84		91.38%	
369.401 · Interest Income	3,034.62		300.00		2,734.62		1,011.54%	
Total Income	107,237.87		104,345.00		2,892.87		102.77%	
Expense								
511.000 · Professional Fees								
511.315 · Legal	5,360.00		9,500.00		-4,140.00		56.42%	
511.320 · Audit	3,900.00		3,900.00		0.00		100.0%	
Total 511.000 · Professional Fees	9,260.00		13,400.00		-4,140.00		69.1%	
511.122 · Payroll Taxes	214.20		383.00		-168.80		55.93%	
511.131 · Supervisor Fees	2,800.00		5,000.00		-2,200.00		56.0%	
511.307 · Infrastructure Maintenance	0.00		2,500.00		-2,500.00		0.0%	
511.309 · Drain System Maintenance	0.00		2,500.00		-2,500.00		0.0%	
511.310 · Engineering	3,869.95		7,000.00		-3,130.05		55.29%	
511.311 · Management Fees	13,500.00		18,000.00		-4,500.00		75.0%	
511.312 · Secretarial Fees	2,250.00		3,000.00		-750.00		75.0%	
511.318 · Assessment Roll	0.00		5,000.00		-5,000.00		0.0%	
511.450 · Insurance	6,134.00		6,100.00		34.00		100.56%	
511.480 · Legal Advertisements	401.70		1,050.00		-648.30		38.26%	
511.512 · Miscellaneous	886.90		1,200.00		-313.10		73.91%	
511.513 · Postage and Delivery	84.46		200.00		-115.54		42.23%	
511.514 · Office Supplies	339.40		500.00		-160.60		67.88%	
511.540 · Dues, License & Subscriptions	175.00		175.00		0.00		100.0%	
511.541 · Lake Maintenance	14,725.00		20,000.00		-5,275.00		73.63%	
511.733 · Trustee Fees	5,099.53		5,100.00		-0.47		99.99%	
511.736 · Reserve	0.00		11,737.00		-11,737.00		0.0%	
511.750 · Website Management	1,125.00		1,500.00		-375.00		75.0%	
Total Expense	60,865.14		104,345.00		-43,479.86		58.33%	
Net Ordinary Income	46,372.73		0.00		46,372.73		100.0%	

Journey's End CDD
Debt Service (Series 2008) Profit & Loss Report June 2023

	

Annual Budget
10/1/22  9/30/23	

Actual Jun 23	Year To Date Actual
10/1/22  6/30/23	
Revenues				
Interest Income	10	298	4,521	
NAV Tax Collection	110,079	280	111,352	
Bond Redemption Transfer	0	0	0	
Prepaid Bond Collection	0	0	0	
Total Revenues	$	110,089	$	578	$	115,873	
				
Expenditures				
Principal Payments	85,000	0	85,000	

Additional Principal Payments (Redemption)	793	0	350,000	
Interest Payments	24,296	0	35,012	
Total Expenditures	$	110,089	$	 	$	470,012	
				
Excess/ (Shortfall)	$	 	$	578	$	(354,139)	

Note: Bond Redemption Transfer Of $350,000 Was Made In FY 21/22